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Selfhosted
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Write a document that describes the main points of your setup. That's about it. You don't have to teach them everything, just guide them. Like, if you use a certain Linux distro and Docker just say "I use Docker on Debian and the compose files are in that directory". That should be enough to get someone started if they know Linux and Docker, and if they don't they're not going to learn it from your doc, they should go looking for someone who does.
Let's face it, many of our self-hosted setups are DIY setups we make as a hobby. If you really want an out-of-the-box experience that can be administered by a non-techy there will be limits to what you can achieve.
Yeah . Im good with writing and try to keep things up to date ( try being the word)
Im also trying to template and standardise - Maybe need to think about a deployment process or something.